Every business has meetings. From debriefing with your team to pitching your latest product to making sales, these events are integral in any company’s life cycle. However, in order for the meetings you hold to be successful, you’ll need certain things – a facilitator who can stay on task and keep the discussion moving at an appropriate pace, materials that are up-to-date and relevant to your field of business, and an outdoor space where everyone feels like they can contribute their ideas freely. Here are tips to find your perfect meeting space.
Set Your Budget
It’s important to know what you can afford in terms of a corporate meeting space. You also need to set your expectations. If you’re in the video game industry, and you’re trying to hold a business meeting in a recording studio, chances are your meetings won’t be very productive. Most business people take strategic meetings seriously, so make sure you pick a space that will facilitate optimal discussion.
Find the Right Size
If you’re using your meetings to bring together a few people and brainstorm on ideas, a smaller meeting space will suffice. However, if you plan to hold big meetings where affiliates from all over the country come to discuss business, look for a larger meeting space from MassMutual Center. In this case, it’s ideal to have a space that can fit everyone and leave them with enough room to move around.
Consider the Location
Don’t try cramming 30 people into an office space that’s meant for 10 people. The results will be disastrous. Typically, larger meeting spaces are in offices, but there are also some great options for private meetings. A space like a conference room or a board room can serve as a great place for a variety of business meetings, and it will often give you the flexibility you need to bring in guests and vendors that you’d normally have to travel to see.
Think About the A/V Needs
If you’re holding a business meeting, there’s no doubt that presentations are going to be involved. You’ll need to make sure the space has enough power outlets, and matters or technology should be taken care of before you hold your meetings. You’ll also need to make sure the basics are covered, like comfortable chairs and a decent table. Most board rooms will offer these amenities, but it’s better to check in advance.
